My manager is making me and three other new hires use another nurse’s name to sign into the computer for our documentation. She has not entered us in to the computer system so we can sign on as ourselves. This has been going on for three months. We have reported the issue to the compliance line and HR, but no one is doing anything. I think they realize that they have a problem but are not acknowledging it. They are trying to ignore it. I am afraid my all of our licenses may be in jeopardy.
Signing in on a computer with another’s name, whether by a code, number or actual name, is not acceptable practice legally or ethically under any circumstances. It is extremely interesting that the manager has ignored your concerns and this practice has been going on for months.
You did not indicate if your manager was a nurse or other licensed healthcare provider. If your manager has a license, you can report that manager’s conduct to the board that administers and regulates her practice act. Clearly, if the manager is a nurse, this could be seen as dishonorable, unethical or unprofessional conduct that is likely to harm, deceive or defraud the public. It is also not consistent with recommended practices when using EMR and standards of practice for nurses when using informatics in healthcare.
You are right in being concerned for your and your colleagues’ licenses. All could be disciplined for continuing to carry out this practice. Possible bases for discipline could include falsification of patient care documents and making false, fraudulent or deceptive statements in the patients’ records, in addition to unprofessional conduct allegations.
The sooner a report is filed with the appropriate board, the better it will be for you and your colleagues. If you are concerned about reporting this person to the appropriate board, you can seek guidance from a nurse attorney or other attorney in your state who can help you accurately report it. For your information, such reports are most often confidential so the manager will not know who filed the complaint.