SHIFT SUPERVISOR OF OPERATIONS & LOGISTICS

Job Number: 00120440

JOB SUMMARY

Under the supervision of the
Manager of Inventory Control, the Shift Supervisor of Operations &
Logistics assists in the supervision of personnel in the receipt, storage,
rotation and delivery of equipment, supplies, and other items throughout Cook
County Health & Hospitals System (CCHHS) as assigned. Works to maintain appropriate inventory
levels for all stock supplies. Prepares
a record of quantity discrepancy shortages.
Ensures updates to inventory as necessary.

LOCATION: Cermak

SHIFT: 7:00am - 3:00pm

General
Administrative Responsibilities

Collective Bargaining

• Review
  applicable Collective Bargaining Agreements and consult with Labor Relations to
  generate management proposals
• Participate
  in collective bargaining negotiations, caucus discussions and working meeting

Discipline

• Document,
  recommend and effectuate discipline at all levels
• Work
  closely with labor relations and/or labor counsel to effectuate and enforce
  applicable Collective Bargaining Agreements
• Initiate,
  authorize and complete disciplinary action pursuant to CCHHS system rules,
  policies, procedures and provision of applicable collective bargaining
  agreements

Supervision

• Direct
  and effectuate CCHHS management policies practices
• Access
  and proficiently navigate CCHHS records system to obtain and review information necessary to execute
  provisions of applicable collective bargaining agreements

Management

• Contribute
  to the management of CCHHS staff and CHHSS’ systemic development and success
• Discuss
  and develop CCHHS system policy and procedure
• Consistently
  use independent judgment to identify operational staffing issues and needs and
  perform the following functions as necessary; hire. transfer, suspend, layoff,
  recall, promote, discharge, assign, direct or discipline employees pursuant to
  applicable Collective Bargaining Agreements
• Work
  with Labor Relations to discern past practice when necessary

Typical Duties

• Assists in the assignment, supervision, and evaluation of work performed
  by Storekeepers as assigned.
• Assists in the selection process for hiring of new personnel and provides input on other personnel-related matters.
• Documents and reports disciplinary matters to immediate supervisor.
• Assists in the training
  of new personnel in inventory
  control and central
  supply functions.
• Serves as a working
  supervisor in maintaining control of supplies
  as well as maintenance of physical par locations for stock using
  supply technology including Lawson and mobile supply
  chain hand held readers.
• Ensures the use of appropriate methods by shift personnel and unloads trucks and expedites delivery of stock and non-stock items, computer entry of all receipts, operating
  and generating reports in the Lawson Enterprise Resource Planning (ERP) system,
  and processes shortages
  and returns.
• Ensures that shift personnel
  pull online orders, picks and distributes orders, stocks supplies, stores logical unit of measure (LUM) orders,
  and processes all inventory
  transactions relative to central supply stock.
• Generates anticipated order and on-hand reports
  daily, verifies accuracy of reports, recommends changes and prepares stock orders for purchasing.
• Maintains appropriate inventory levels for all stock supplies, prepares and maintains
  stock items master deletes obsolete
  items list,
  processes product changes
  and additions and updates inventory transactions on the financial items master computer
  system.
• Researches and maintains records
  of quantity discrepancies shortages, changes in usage units of measure and conversions.
  Updates inventory
  system and performs
  physical adjustments as necessary.
• Performs and supervises regular
  cycle counts and ensures updates
  to inventory as necessary.
• Coordinates that stock is checked in, transferred,
  issued, and returned
  properly.
• Maintains, cleans, stocks,
  and delivers designated equipment such as intravenous (IV) pumps, digital thermometers, and glucose meters.
• Stocks and issues crash carts.
• Shares in the CCHHS Supply Chain
  vision; demonstrates its values, supports its philosophy, and is sensitive
  to its mission.
• Performs related duties as required.

Minimum
Qualifications

• High
  School Diploma or GED is required (must
  provide proof at time of interview)
• Five (5) years of storekeeping work experience in
  a healthcare setting is required
• Two (2) years of supervisory work experience in
  inventory control and material handling
  is required

Preferred
Qualifications

• Inventory
  control work experience in a healthcare setting

Knowledge, Skills, Abilities and
Other Characteristics

• Knowledge of the basic principles and practices of supply chain operations and logistics.
• Knowledge of Enterprise Resource Planning
  (ERP) systems such as
  Lawson, PeopleSoft, McKesson/HBO & Company (McKesson/HBOC) or similar ERP systems.
• Knowledge of hospital complex, storeroom procedures, related department policies and procedures and the operations of material handling equipment.
• Good oral and written communication skills.
• Ability to effectively assign,
  prioritize, review and evaluate the work of others.
• Ability to exercise independent judgment regarding inventory control operations and appropriate levels of support required.
• Ability to demonstrate sensitivity to confidential information including financial data,
  union and labor agreements, personnel decisions and hire/fire
  activity.
• Ability to operate a personal computer
  to prepare, generate
  and maintain accurate records and reports.
• Ability to follow departmental and CCHHS guidelines
  related to performing the duties of this position.
• Ability to follow and issue oral and written
  instructions.
• Ability to multi-task in a fast-paced and stressful environment while meeting deadlines and to demonstrate strong
  initiative.
• Ability to exercise tact and sensitivity in interactions with patients, visitors,
  co-workers and other hospital
  personnel.
• Demonstrated attention to detail,
  accuracy and precision.
• This position occasionally requires
  various types of physical exertion
  including but not limited to lifting, moving, pushing,
  pulling; prolonged standing; operating departmental equipment and/or other devices.

Benefits Package

Medical, Dental, and Vision Coverage

Basic Term Life Insurance

Pension Plan

Deferred Compensation Program

Paid Holidays, Vacation, and Sick Time

You may also qualify for the Public
Service Loan Forgiveness Program (PSLF)

For further information on our
excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

VETERAN
PREFERENCE

PLEASE
READ

When
applying for employment with the Cook County Health & Hospitals System,
preference is given to honorably discharged Veterans who have served in the
Armed Forces of the United States for not less than 6 months of continuous
service

To take
advantage of this preference a Veteran must:

• Meet
  the minimum qualifications for the position.
• Identify
  self as a Veteran on the employment application by answering yes to the
  question by answering yes to the question, “Are you a Military Veteran?
• Attach
  a copy of their DD 214, DD 215 or NGB 22
  (Notice of Separation at time of application filing. Please note:
  If you have multiple DD214s, 215s, or NGB 22S, Please submit the one
  with the latest date. Coast Guard must
  submit a certified copy of the military separation from either the Department
  of Transportation (Before 9/11) or the
  Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable
  Discharge Status are not acceptable

OR

A copy of a valid State ID Card or Driver’s License which identifies the holder
of the ID as a Veteran may also be attached to the application at time of
filing.

If items are not
attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE
ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S
LICENSE AT TIME OF INTERVIEW.



MUST MEET ALL REQUIRED
QUALIFICATIONS AT TIME OF APPLICATION FILING.



Degrees
awarded outside of the United States with the exception of those awarded in one
of the United States' territories and Canada must be credentialed by an
approved U.S. credential evaluation service belonging to the National
Association of Credential Evaluation Services (NACES) or the Association of
International Credential Evaluators (AICE). Original credentialing
documents must be presented at time of interview.

*Please note all offers
of Employment are contingent upon the following conditions: satisfactory
professional & employment references, healthcare and criminal background
checks, appropriate licensure/certifications and the successful completion of a
physical and pre-employment drug screen.

*CCHHS
is strictly prohibited from conditioning, basing or knowingly
prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.





COOK COUNTY HEALTH AND HOSPITAL
SYSTEMS IS
AN EQUAL OPPORTUNITY EMPLOYER