SHIFT SUPERVISOR OF OPERATIONS & LOGISTICS

Location
Health and Hospital Systems, Chicago, IL
Salary
COMPETITIVE SALARY
Posted
Jan 30, 2018
Closes
Feb 28, 2018
Specialty
Managerial
Contract Type
Permanent
Hours
Full Time
Job Number: 00120440

JOB SUMMARY

Under the supervision of the
Manager of Inventory Control, the Shift Supervisor of Operations &
Logistics assists in the supervision of personnel in the receipt, storage,
rotation and delivery of equipment, supplies, and other items throughout Cook
County Health & Hospitals System (CCHHS) as assigned. Works to maintain appropriate inventory
levels for all stock supplies. Prepares
a record of quantity discrepancy shortages.
Ensures updates to inventory as necessary.

LOCATION: Cermak

SHIFT: 7:00am - 3:00pm

General
Administrative Responsibilities


Collective Bargaining
  • Review
    applicable Collective Bargaining Agreements and consult with Labor Relations to
    generate management proposals
  • Participate
    in collective bargaining negotiations, caucus discussions and working meeting



Discipline
  • Document,
    recommend and effectuate discipline at all levels
  • Work
    closely with labor relations and/or labor counsel to effectuate and enforce
    applicable Collective Bargaining Agreements
  • Initiate,
    authorize and complete disciplinary action pursuant to CCHHS system rules,
    policies, procedures and provision of applicable collective bargaining
    agreements



Supervision
  • Direct
    and effectuate CCHHS management policies practices
  • Access
    and proficiently navigate CCHHS records system to obtain and review information necessary to execute
    provisions of applicable collective bargaining agreements

Management
  • Contribute
    to the management of CCHHS staff and CHHSS’ systemic development and success
  • Discuss
    and develop CCHHS system policy and procedure
  • Consistently
    use independent judgment to identify operational staffing issues and needs and
    perform the following functions as necessary; hire. transfer, suspend, layoff,
    recall, promote, discharge, assign, direct or discipline employees pursuant to
    applicable Collective Bargaining Agreements
  • Work
    with Labor Relations to discern past practice when necessary

Typical Duties
  • Assists in the assignment, supervision, and evaluation of work performed
    by Storekeepers as assigned.
  • Assists in the selection process for hiring of new personnel and provides input on other personnel-related matters.
  • Documents and reports disciplinary matters to immediate supervisor.
  • Assists in the training
    of new personnel in inventory
    control and central
    supply functions.
  • Serves as a working
    supervisor in maintaining control of supplies
    as well as maintenance of physical par locations for stock using
    supply technology including Lawson and mobile supply
    chain hand held readers.
  • Ensures the use of appropriate methods by shift personnel and unloads trucks and expedites delivery of stock and non-stock items, computer entry of all receipts, operating
    and generating reports in the Lawson Enterprise Resource Planning (ERP) system,
    and processes shortages
    and returns.
  • Ensures that shift personnel
    pull online orders, picks and distributes orders, stocks supplies, stores logical unit of measure (LUM) orders,
    and processes all inventory
    transactions relative to central supply stock.
  • Generates anticipated order and on-hand reports
    daily, verifies accuracy of reports, recommends changes and prepares stock orders for purchasing.
  • Maintains appropriate inventory levels for all stock supplies, prepares and maintains
    stock items master deletes obsolete
    items list,
    processes product changes
    and additions and updates inventory transactions on the financial items master computer
    system.
  • Researches and maintains records
    of quantity discrepancies shortages, changes in usage units of measure and conversions.
    Updates inventory
    system and performs
    physical adjustments as necessary.
  • Performs and supervises regular
    cycle counts and ensures updates
    to inventory as necessary.
  • Coordinates that stock is checked in, transferred,
    issued, and returned
    properly.
  • Maintains, cleans, stocks,
    and delivers designated equipment such as intravenous (IV) pumps, digital thermometers, and glucose meters.
  • Stocks and issues crash carts.
  • Shares in the CCHHS Supply Chain
    vision; demonstrates its values, supports its philosophy, and is sensitive
    to its mission.
  • Performs related duties as required.

Minimum
Qualifications

  • High
    School Diploma or GED is required (must
    provide proof at time of interview)
  • Five (5) years of storekeeping work experience in
    a healthcare setting is required
  • Two (2) years of supervisory work experience in
    inventory control and material handling
    is required

Preferred
Qualifications

  • Inventory
    control work experience in a healthcare setting

Knowledge, Skills, Abilities and
Other Characteristics

  • Knowledge of the basic principles and practices of supply chain operations and logistics.
  • Knowledge of Enterprise Resource Planning
    (ERP) systems such as
    Lawson, PeopleSoft, McKesson/HBO & Company (McKesson/HBOC) or similar ERP systems.
  • Knowledge of hospital complex, storeroom procedures, related department policies and procedures and the operations of material handling equipment.
  • Good oral and written communication skills.
  • Ability to effectively assign,
    prioritize, review and evaluate the work of others.
  • Ability to exercise independent judgment regarding inventory control operations and appropriate levels of support required.
  • Ability to demonstrate sensitivity to confidential information including financial data,
    union and labor agreements, personnel decisions and hire/fire
    activity.
  • Ability to operate a personal computer
    to prepare, generate
    and maintain accurate records and reports.
  • Ability to follow departmental and CCHHS guidelines
    related to performing the duties of this position.
  • Ability to follow and issue oral and written
    instructions.
  • Ability to multi-task in a fast-paced and stressful environment while meeting deadlines and to demonstrate strong
    initiative.
  • Ability to exercise tact and sensitivity in interactions with patients, visitors,
    co-workers and other hospital
    personnel.
  • Demonstrated attention to detail,
    accuracy and precision.
  • This position occasionally requires
    various types of physical exertion
    including but not limited to lifting, moving, pushing,
    pulling; prolonged standing; operating departmental equipment and/or other devices.

Benefits Package

  • Medical, Dental, and Vision Coverage
  • Basic Term Life Insurance
  • Pension Plan
  • Deferred Compensation Program
  • Paid Holidays, Vacation, and Sick Time
  • You may also qualify for the Public
    Service Loan Forgiveness Program (PSLF)

  • For further information on our
    excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

    VETERAN
    PREFERENCE

    PLEASE
    READ

    When
    applying for employment with the Cook County Health & Hospitals System,
    preference is given to honorably discharged Veterans who have served in the
    Armed Forces of the United States for not less than 6 months of continuous
    service

    To take
    advantage of this preference a Veteran must:
    • Meet
      the minimum qualifications for the position.
    • Identify
      self as a Veteran on the employment application by answering yes to the
      question by answering yes to the question, “Are you a Military Veteran?
    • Attach
      a copy of their DD 214, DD 215 or NGB 22
      (Notice of Separation at time of application filing. Please note:
      If you have multiple DD214s, 215s, or NGB 22S, Please submit the one
      with the latest date. Coast Guard must
      submit a certified copy of the military separation from either the Department
      of Transportation (Before 9/11) or the
      Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable
      Discharge Status are not acceptable

    OR

    A copy of a valid State ID Card or Driver’s License which identifies the holder
    of the ID as a Veteran may also be attached to the application at time of
    filing.

    If items are not
    attached, you will not be eligible for Veteran Preference

    VETERANS MUST PROVIDE
    ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S
    LICENSE AT TIME OF INTERVIEW.



    MUST MEET ALL REQUIRED
    QUALIFICATIONS AT TIME OF APPLICATION FILING.




    Degrees
    awarded outside of the United States with the exception of those awarded in one
    of the United States' territories and Canada must be credentialed by an
    approved U.S. credential evaluation service belonging to the National
    Association of Credential Evaluation Services (NACES) or the Association of
    International Credential Evaluators (AICE). Original credentialing
    documents must be presented at time of interview.


    *Please note all offers
    of Employment are contingent upon the following conditions: satisfactory
    professional & employment references, healthcare and criminal background
    checks, appropriate licensure/certifications and the successful completion of a
    physical and pre-employment drug screen.

    *CCHHS
    is strictly prohibited from conditioning, basing or knowingly
    prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.





    COOK COUNTY HEALTH AND HOSPITAL
    SYSTEMS IS
    AN EQUAL OPPORTUNITY EMPLOYER


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