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Unit Coordinator - Part time Job

PeaceHealth Ketchikan Medical Center
Type Full time Posted 4/15/2014
Salary - n/a - Starts 9/30/2014
AK - Alaska (All) - Ketchikan Referral - n/a -    

Unit Coordinator - Part time Job

Date:Sep 5, 2014

Location:Ketchikan, AK, US


Req ID:223

At PeaceHealth, we carry on the healing mission of Jesus Christ by promoting personal and community health, relieving pain and suffering, and treating each person in a loving and caring way. The fulfillment of this Mission is our shared purpose. It drives all that we are and all that we do. To those who embrace the spirit of these words and our commitment to Exceptional Medicine and Compassionate Care, we offer the opportunity to learn and grow as a member of the PeaceHealth family.

Department:Emergency (3200)

Ketchikan Medical Center is part of PeaceHealth, a non-profit organization with facilities located throughout the beautiful Pacific Northwest.  Our local medical community consists of over 30 physicians and Allied Health Professionals, of which 20 are employed by PeaceHealth and the medical group.  The group is collaborative, collegial and works well together.   In a community of our size there is a cross reliance that we find very valuable.  Beyond our local community, the medical team expands to 5 additional regions within PeaceHealth, offering a wide expanse of resources.  We feel we have the best of both worlds. We enjoy our small rural setting and can offer our community high quality medicine.  We have a great video titled, "The Spirit of PeaceHealth" on our website, which speaks to what it is really like to be part of PeaceHealth.

Our hospital is located on an island in a friendly, family-oriented community in scenic Southeast Alaska, just an hour and a half flight from Seattle.  This area is perfect for outdoor enthusiasts , those who love the arts, or someone who just wants a quiet, slower-paced life.   But of course, you must also love  (or at least tolerate),  the coastal rainforest!    Our thriving community hospital offers compassionate care and state of the art medicine.  We are typically treating our friends and family and always put the patients' needs first.  Our healthcare is high quality and our technology is cutting edge.  Ketchikan Medical Center has been rated the "top performing hospital in Alaska" and  PeaceHealth has been rated one of the 50 top-performing hospital systems in the nation by Thomson Reuters. Learn more about practicing at PeaceHealth Ketchikan Medical center by watching this greatYouTube Video.


1.Demonstrates all duties in a manner that is inherent with standards, values and mission of PeaceHealth.
2.Promotes a safety-conscious work force and maintains good housekeeping practices. Adheres to all safety policies to ensure a safe environment for self, co-workers, patients, and visitors.
3.Cooperates with other departments to accomplish department/hospital objectives.
4.Adheres to confidentiality policies and procedures without exception
5.Operates department in compliance with JCAHO and/or other regulatory agency requirements.
6.Performs additional duties as needed to further enhance the quality of service provided, in a manner that supports the mission and philosophy of the hospital, with no established pattern of noncompliance per review period.
7.Provides clerical support to the ER Manager.
8. Assists as directed with clerical support
a.For the policies and procedures (ER), and nursing/clinical department forms.
b. Of other nursing/clinical forms such as: Competency Skills Checklists, tests etc.
c.For formats, updates and distributes physician standing order forms at discretion of manager.
9.Facilitates workflow for accurate and successful completion of assignments/projects by computer applications that include Microsoft Word, Excel, PowerPoint, & Outlook.
10.Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency, professionalism and confidentiality.
a.Organizes and tabulates statistical data and prepares reports as assigned
b.Composes reports, presentations and organizational charts
11.Answers telephones, provides office reception and cross support of units as needed.
12.Does a review of mail, responds &/o provides follow-through as appropriate, and delivers to appropriate units/individuals.
13.Coordinates various meetings.
14.Records and distributes minutes for various meetings.
15.Performs other duties, responsibilities and special projects as deemed necessary and appropriate for the support of the ER Manager.
16.Makes decisions within scope of responsibility to ensure the unit/services run smoothly.
17.Works independently on ongoing projects and special assignments. Seeks direction and clarification as needed.
18.Orders and maintains an adequate amount of supplies for the Emergency Department while remaining within budget as defined by the ER Manager: special order items for the department. Notifies supervisor of supplies required
19.Accepts responsibility for providing special skills when a major incident occurs; i.e. disaster, fire, bomb threat.
20.Assists with the maintenance of the ER Phone Tree and other phone lists
21.Assists with maintenance of the physician privilege manual.
22.Assists with coordination of unit equipment repair and maintennce.
23.Assist units with daily duties during times of high acuity and census
24.Assists with on-going QA projects.
25.Ensures fluid communication interdepartmentally and intra-departmentally.
26.Assembles patient charts
27.Receives and releases records to and from the department per policy.
28.Assists with data entry record keeping, immunization entry and processing of Employee Health records. Obtains a medical record number for each employee. Tracks and notifies employees of impending testing or immunizations. Also tracks and logs laboratory and radiology reports. Assists with special EH projects; i.e.; annual EH screens, flu vaccine.
29.Gathers and submits required by weekly and monthly statistical reports to appropriate sources.
30.Assists in the QM process as directed. Participates in specialized and/or focused reviews of charts, during analysis, for specific QM purposes.
31.Ensures own professional effectiveness through continuing education and professional development.
32.Maintains professional image, observes KGH dress code, and wears proper identification badge at all times.
33.Assists with other department functions as oriented and needed.
34.Welcoming patients into the ER
35.Achieves goals each year as listed on the annual performance review.

' High school diploma or equivalent required.
' Medical terminology and completion of unit secretary/ward clerk course preferred.

' Minimum of six months of clerical and/or secretarial experience preferred.
' Experience in a medical related environment or completed course for unit secretaries strongly preferred.

' Excellent organizational and computer skills, including being proficient in keyboarding and comfortable using MS Office applications. Computerized health records software experience preferred.
' Skills in problem solving
' Excellent interpersonal skills
' Good communication skills, both verbal and written
' Sufficient knowledge of English, spelling and math
' Ability to multi-task and prioritize work in a fast paced environment essential

Location:  Ketchikan, AK 
Job Category:  Administrative
Shift:  Day
Shift Length:Variable
Work Type:  Part Time
Salary range starts at:$13.43
Required Certifications/Licensure:None 

The above information on this description has been designed to indicate the general nature and level of work performed within this job class. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.

Posting Notes: Ketchikan, AK || Administrative || Part Time || EMERGENCY SVCS 

Nearest Major Market:Alaska
Nearest Secondary Market:Anchorage
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